17-IIBA3178: Accounts Payable Specialist
Work LocationIIBA Business Center
Employment StatusRegular
Typical Work DaysMonday-Friday
Typical Start Time8
Typical End Time5
  
Key Job Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Receive payable invoices for processing for multiple companies
• Must be knowledge of operations within each company to identify appropriate coding
• Understand the multiple company relationship to verify proper company for payment and allocation of intercompany transactions if required
• Must ensure that appropriate approvals have been obtained for invoices in accordance with each companies purchasing approval process. This includes matching to supporting documents if required
• Research issues identified in invoice processing with staff who originated transaction
• Contacts vendors if necessary and researches/resolves vendors inquiries
• Must work cooperatively and in a timely manners with vendors to maintain positive business rapport
• Researches questions from Managers/Coordinators on invoice coding/payment issues
• Posts invoices in Purchasing Module in a timely manner.
• Prepares weekly check request report for Managers/coordinator to approve.
• Process checks and electronic payments after approval for payment
• Obtains appropriate signatures for checks and electronic payments.
• Responsible for distribution of payments.
• Assists AP Coordinator in reconciling accounts payable general ledger and subledgers accounts
• Assists in year end 1099 processing for all vendors
• Performs other duties as assigned
Qualifications and Experience
• Education: 2 year Degree in Accounting, Finance, Business Administration or other related field is preferred. Equivalent experience will satisfy
• Experience:
o Two years of accounting experience preferred
o Basic knowledge of bookkeeping practices
o Detail oriented, ability to multi task, prioritize projects depending on the demand, work in a fast paced environment
o Advanced spreadsheet experience required
• Computer Skills: Experience with the following computer applications is highly desired: Microsoft Office products (Outlook, Word, Excel, Power Point, Access, Visio, Publisher), Kronos; Replicon; Internet, Intranet, Great Plains (Dynamics)